Last updated August 7th 2025
This privacy policy will explain how our company uses the personal data we collect from you when you use our website and applications.
In its everyday business operations Argyle Build Inc. makes use of a variety of personal data, including data about:
In collecting and using this data, the organization is subject to a variety of legislation controlling how such activities may be carried out and the safeguards that must be put in place to protect it.
The purpose of this policy is to set out the relevant legislation and to describe the steps Argyle Build Inc. is taking to ensure that it complies with it. This control applies to all systems, people and processes that constitute the organization's information systems, including board members, directors, employees, suppliers and other third parties who have access to Argyle Build Inc. systems.
The list below shows the main items of privacy legislation that apply to the countries (or groups of countries) and states within which Argyle Build Inc. operates.
Argyle Build Inc. has a legal obligation to comply with the provisions of this legislation at all times. Whilst there will be variations in these provisions, this policy establishes the key principles that are commonly required to be observed in such legislation.
Significant fines may be applicable if a breach is deemed to have occurred under the relevant privacy legislation, which is designed to protect the personal data of citizens of the country (or state, region or countries) involved. It is Argyle Build Inc.'s policy to ensure that our compliance with applicable legislation is clear and demonstrable at all times.
The definitions used within privacy legislation vary and it is not appropriate to reproduce them all here. However, the common terms used within this policy are as follows:
Personal data: Any information that (a) can be used to identify the personal data principal to whom such information relates, or (b) is or might be directly or indirectly linked to a personal data principal.
Personal data principal: Natural person to whom the personal data relates. This term is also referred to as data subject.
Processing of personal data: Operation or set of operations performed upon personal data. Examples include, but are not limited to, the collection, storage, alteration, retrieval, consultation, disclosure, anonymization, pseudonymization, dissemination or otherwise making available, deletion or destruction of personal data.
Data Controller: Privacy stakeholder (or privacy stakeholders) that determines the purposes and means for processing personal data other than natural persons who use data for personal purposes.
Data Processor: Privacy stakeholder that processes personal data on behalf of and in accordance with the instructions of a data controller.
There are a number of fundamental principles upon which most privacy legislation is based. These are summarized as follows:
Processing of special categories of personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric data, health data, or data concerning a natural person's sex life or sexual orientation shall be prohibited except by lawful exceptions including reasons of public interest, preventive medicine, or defense of a legal claim.
The personal data principal has rights with regard to their personal data. These will generally consist of:
Each of these rights are supported by appropriate procedures within Argyle Build Inc. that allow the required action to be taken within the timescales stated in the applicable privacy legislation.
If Argyle Build Inc. does not take action on the request of the personal data principals, Argyle Build Inc. shall inform the personal data principal at the latest within one month of receipt of the request of the reasons for not taking action. In cases where requests are unfounded or excessive, Argyle Build Inc. may charge a reasonable fee or refuse to act on the request.
Depending on the legislation involved, there may be a number of alternative ways in which the lawfulness of a specific case of processing of personal data may be established. It is Argyle Build Inc. policy to identify the appropriate basis for processing and to document it, in accordance with the applicable legislation.
Where appropriate, Argyle Build Inc. will obtain consent from a personal data principal to collect and process their data. In cases of children being below the age specified in applicable legislation, parental consent will be obtained. Transparent information about our usage of their personal data will be provided at the time consent is obtained, including the right to withdraw consent.
Where the personal data collected and processed is required to fulfill a contract with the personal data principal, consent is not required. This will often be the case where the contract cannot be completed without the personal data in question.
If the personal data is required to be collected and processed in order to comply with applicable law, then consent is not required. This may be the case for some data related to employment and taxation.
In a case where the personal data is required to protect the vital interests of the personal data principal or of another natural person, then this may be used as the lawful basis of the processing. Argyle Build Inc. will retain reasonable, documented evidence that this is the case whenever this reason is used.
Where Argyle Build Inc. needs to perform a task that it believes is in the public interest or as part of an official duty then the personal data principal's consent will not be requested. The assessment of the public interest or official duty will be documented and made available as evidence where required.
If the processing of specific personal data is in the legitimate interests of Argyle Build Inc. and is judged not to affect the rights and freedoms of the personal data principal in a significant way, then this may be defined as the lawful reason for the processing. The reasoning behind this view will be documented.
Argyle Build Inc. has adopted the principle of privacy by design and will ensure that the definition and planning of all new or significantly changed systems that collect or process personal data will be subject to due consideration of privacy issues, including the completion of one or more privacy impact assessments.
The privacy impact assessment will include:
Use of techniques such as data minimization, pseudonymization, and encryption will be considered where applicable and appropriate. Where a data protection impact assessment indicates that the processing would result in a high risk, Argyle Build Inc. shall consult the supervisory authority prior to processing.
Argyle Build Inc. will ensure that all relationships it enters into that involve the processing of personal data are subject to a documented contract that includes the specific information and terms required by the applicable legislation.
Transfers of personal data between countries will be carefully reviewed prior to the transfer taking place to ensure that they fall within the limits imposed by the applicable legislation. Where an adequacy decision does not exist for a destination country, an appropriate safeguard such as standard contractual clauses will be used, or a relevant exception identified as permitted under the applicable legislation.
A defined role of Data Protection Officer (DPO) is generally required under privacy legislation if an organization is a public authority, if it performs large scale monitoring, or if it processes particularly sensitive types of data on a large scale. The DPO is required to have an appropriate level of knowledge and can either be an in-house resource or outsourced to an appropriate service provider.
Based on these criteria, Argyle Build Inc. does require a Data Protection Officer to be appointed.
It is Argyle Build Inc.'s policy to be fair and proportionate when considering the actions to be taken to inform affected parties regarding breaches of personal data. In line with the applicable legislation, where a breach is known to have occurred which is likely to result in a risk to the rights and freedoms of individuals, where required the relevant supervisory authority will be informed within the specified timeframe (for example, for the GDPR within 72 hours).
If acting as a data processor, Argyle Build Inc. shall notify the data controller of the data breach security incident. This will be managed in accordance with our Security Incident Response Policy.
The following actions are undertaken to ensure that Argyle Build Inc. complies at all times with the accountability principle of privacy legislation:
The following documentation of processing activities is recorded: organization name and relevant details; purposes of the personal data processing; categories of individuals and personal data processed; categories of personal data recipients; agreements and mechanisms for transfers of personal data to other countries including details of controls in place; personal data retention schedules; relevant technical and organizational controls in place.
These actions are reviewed on a regular basis as part of the management process concerned with privacy and data protection.
Argyle Build Inc. business needs, local situations, laws and regulations may occasionally call for an exception to this policy or any other Argyle Build Inc. policy. If an exception is needed, Argyle Build Inc. management will determine an acceptable alternative approach.
Any violation of this policy or any other Argyle Build Inc. policy or procedure may result in disciplinary action, up to and including termination of employment. Argyle Build Inc. reserves the right to notify the appropriate law enforcement authorities of any unlawful activity and to cooperate in any investigation of such activity. Argyle Build Inc. does not consider conduct in violation of this policy to be within an employee's or contractor's course and scope of work.
Any personnel who is requested to undertake an activity that he or she believes is in violation of this policy must provide a written or verbal complaint to his or her manager or any other manager of Argyle Build Inc. as soon as possible.
Argyle Build Inc. reviews and updates its security policies and plans to maintain organizational security objectives and meet regulatory requirements at least annually. The results are shared with appropriate parties internally and findings are tracked to resolution. Any changes are communicated across the organization.
This document is maintained by Maret Thatcher.
This document was last updated on 08/07/2025.